Accounting and Uniform Compliance Guidelines Manual for Cities and Towns Chapter 7-51.9
Ordinances and Resolutions:
Each govermmental unit is responsible for complying with the ordinances, resolutions, and policies it adopts.
Overdrawn Cash:
The cash balance of any fund may not be reduced below zero. Routinely overdrawn funds could be an indicator of serious financial problems which should be investigated by the govermmental unit.
Overdrawn Funds:
The cash balance of any fund may not be reduced below zero. Rountinely overdrawn funds could be an indicator of serious financial problems which should be investigated by the govermmental unit.
Overpayment Collections:
Govemmental units should collect any overpayments made.
Penalties, Interest and Other Charges:
Officials and employees have the duty to pay claims and remit taxes in a timely fashion. Failure to pay claims or remit taxes in a timely manner could be an indicator of serious financial problems which should be investigated by the govemmental unit.
Additionally, officials and employees have a responsibility to preform duties in a manner which would not result in any unreasonable fees being assessed against the govermmental unit.
Any penalities, interest or other charges paid by the govemmental unit may be the personal obligation of the responsible official or employee.
Personal Expenses
Public funds may not be used to pay for personal items or for expenses which do not relate to the functions and purposes of the governmental unit. Any personal expenses paid by the govermmental unit may be the personal obligation of the responsible official or employee.
Personal Property Use
Assets of the govemmental unit may not be used in a manner unrelated to the functions and purposes of the govemmental unit.
Whenever an item or other asset owned by the political subdivision is entrusted to an officer or employee, to be used at times outside the normal work time for business purposes, such as a cellular phone, or vehicle, a log should be maintained which clearly shows the business use.
